Policies & Codes of Conduct
Safeguarding Policy Statement
Hornchurch Athletic Cricket Club (“the Club”) is committed to ensuring all Children (i.e. all persons under the age of 18) participating in cricket have a safe and positive experience.
We will do this by:
- Recognising all children participating in cricket (regardless of age, gender, race, religion, sexual orientation, ability or disability) have the right to have fun and be protected from harm in a safe environment
- Ensuring individuals working within cricket at, or for, our club provide a welcoming, safe, and fun experience for children
- Adopting and implementing the England and Wales Cricket Board (ECB) “Safe Hands – Cricket’s Policy for Safeguarding Children” and any future versions of this
- Appointing a Club Welfare Officer and ensuring they attend all current and future training modules required by the ECB
- Ensuring all people who work in cricket at, or for, our club (such as staff, officials, volunteers, team managers, coaches and so on) have a responsibility for safeguarding children, and understand how the “Safe Hands Policy” applies to them
- Ensuring all individuals working within cricket at, or for, the club are recruited and appointed in accordance with ECB guidelines and relevant legislation
- Ensuring all individuals working within cricket at, or for, the club are provided with support, through education and training, so they are aware of, and can adhere to, good practice and Code of Conduct guidelines defined by the ECB and the club
- Ensuring the name and contact details of the Club Welfare Officer is available:
- As the first point of contact for parents, children and volunteers/staff within the club
- As a local source of procedural advice for the club, its committee and members
- As the main point of contact within the club for the ECB County Welfare Officer and the ECB Safeguarding Team, and
- As the main point of contact within the club for relevant external agencies in connection with child safeguarding. Ensuring correct and comprehensive reporting procedures exist for raising and managing child safeguarding concerns.
- Providing an environment where the views of children, parents and volunteers are sought and welcomed on a range of issues. This will help us create an environment where people have the opportunity to voice any concerns (about possible suspected child abuse/neglect, and/or about poor practice) to the Club Welfare Officer
- Details of the County Welfare Officer will be made available, in case the Club Welfare Officer is unavailable, or the concern relates to the Club Welfare officer.
- Ensuring all suspicions concerns and allegations are taken seriously and dealt with swiftly and appropriately
- Ensuring access to confidential information relating to child safeguarding matters is restricted to those who need to know in order to safeguard children – including the Club Welfare Officer and the appropriate external authorities, such as the Local Authority Designated Officer (LADO), as specified within ECB child safeguarding procedures
Child Protection Statement
Hornchurch HACC is firmly and enthusiastically committed to ensuring that the club provides a safe, friendly and enjoyable experience for all.
Diversity & Inclusion Policy
The Club is committed to ensuring that equality is incorporated across all aspects of it’s development.
- Sports equality is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes accessible for everyone.
- The club respects the rights, dignity & worth of every person and will treat everyone equally within the context of our sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality, social or economic status.
- The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
- All club members have a responsibility to oppose discriminatory behaviour
- The club will deal with any incidence of discriminatory behaviour seriously and in accordance with club disciplinary procedures
Changing Rooms & Showering
This policy applies to Adults and Children (under the age of 18) sharing changing and showering facilities. This includes players under 18 moving-on to play for senior teams in which case it is the responsibility of the Team captain to ensure that this policy is adhered to.
- Preferably Children should change at home. If they are uncomfortable changing or showering at the club, no pressure should be placed on them to do so.
- Adults must not change, or shower at the same time using the same facility as children.
- Adults should try and change at separate times to children during matches, for example when children are padding up.
- If adults and children need to share a changing facility, the club must have consent from parents that their child(ren) can share a changing room with adults in the club.
- If children play for Open Age teams, they and their parents must be informed of the club’s policy on changing arrangements.
- Mixed gender teams must have access to separate male and female changing rooms.
- Mobile phones must not be used in changing rooms.
- Adults should never be in a position where they are alone in a changing room with a Child.
Transport To/From Matches
- Details of all Coaching Sessions both Winter and Summer are available from the Club’s website in order that Parents/Carers have an opportunity to make appropriate arrangements.
- Details of all Fixtures are published on the Club’s website and in a Fixture booklet at the beginning of the season in order that Parents/Carers have an opportunity to make appropriate arrangements.
- Parents/Carers should be aware that youth fixtures are sometimes re-arranged at short notice for a variety of reasons. The Club website is updated on a daily basis so parents/carers are encouraged to view the website regularly during the season.
- Coaches and Club Staff will be responsible for the Children in their care at Coaching sessions organised by the Club or on arrival at the ground for both home and away fixtures.
- It is not the responsibility of the Coach or Team Manager to transport, or arrange to transport, the children to and from the Club for matches or training.
- By completing the Junior Membership form, Parents/Carers have agreed that their child can participate in away fixtures if selected. In the event of circumstances changing the parent/carer must notify the club in writing.
- The official pick up/drop off point for the Club is at the Pavilion at the Hylands Park in Hornchurch.
- In the event of an emergency issue at an away game the point of contact at the club is either the Club Welfare Officer or if not contactable the Team Manager. Their contact numbers are available in the Club’s fixture booklet and on the Club’s website.
Photography & Video Cameras
The following ECB guidelines apply at Hornchurch Athletic Cricket Club:
- We will not take photos or shoot videos without the prior permission of parents.
- Parents are advised that they are not allowed to photograph or film any activities at our club.
- Under no circumstances will cameras (including on mobile phones) be used in the clubs changing areas.
- If pictures are published on the club website, names will not be added to the images.
- If anyone in the club, becomes aware of inappropriate or intrusive photography, it should be reported to the Club Welfare Officer.
- Video of batting or bowling may be used as a coaching tool. The club will store this footage safely and only show it to the relevant player. The club will delete/erase the footage if so requested or if the player leaves the club.
Statement of Intent
Hornchurch Athletic Cricket Club is committed to providing a caring, friendly and safe environment for all of our children so they can train and play in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club.
If bullying does occur, all children should be able to tell and know that incidents will be dealt with promptly and effectively.
We are a TELLING club. This means that anyone who knows that bullying is happening is expected to tell the coaches and officials.
What Is Bullying?
Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim. Bullying can be:
- Emotional: being unfriendly, excluding, tormenting (e.g. hiding kit, threatening gestures)
- Physical: pushing, kicking, hitting,punching or any use of violence
- Racist: racial taunts, graffiti, gestures
- Sexual: unwanted physical contact or sexually abusive comments
- Homophobic: because of, or focusing on the issue of sexuality
- Verbal: name-calling, sarcasm,spreading rumours, teasing
- Cyber: All areas of internet, such as email and internet chat room misuse. Mobile threats by text messaging and calls.
- Misuse of associated technology, i.e. camera and video facilities.
- Any bullying incidents should be reported to the Club Welfare Officer. The Club Welfare Officer’s telephone number is shown on the Club notice notice board and on the Club’s website.
- In cases of serious bullying, the incidents will be reported to the ECB Child Protection Team for advice via the County Welfare Officer.
- Parents will be informed and will be asked to come in to a meeting to discuss the problem.
- If necessary and appropriate, police will be consulted.
- The bullying behaviour or threats of bullying will be investigated and the bullying stopped quickly.
- An attempt will be made to help the bully (bullies) change their behaviour. In cases of adults reported to be bullying cricketers under 18, the ECB will be informed and will advise on action to be taken.
Data Privacy Notice
What personal date does Hornchurch Athletic Cricket Club (HACC) Collect?
The data we collect includes members’ names, addresses, email addresses and dates of birth, along with contact details for next of kin in case of emergency. We collect this data directly from our members. For some of our members we may have additional information such as any health issues that are relevant to playing cricket, Board and sub-committee memberships and, occasionally, DBS checks done with your knowledge and permission.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information and the organisation of matches and other events.
Who is your data shared with?
Some of your data will be available for use by carefully selected partners and sponsors of HACC. They are not free to pass this on to other organisations. Your personal data is not provided by us for use by any other organisations.
Where does this data come from?
Data for all of our members comes from their membership forms at the time they joined, with their updates.
How is your data stored?
Most of our data, including our main membership database, is stored in digital form on computers.
Who is responsible for ensuring compliance with relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The HACC Committee is responsible for ensuring that we discharge our obligations under the GDPR and is responsible for maintaining a log of data breaches and notifying the ICO and any members affected as necessary, in accordance with our legal obligations.
Who has access to your data?
Members of the HACC Cricket Committee have access to members’ data in order for them to carry out their legitimate tasks for HACC, such as responding to enquiries from those members. Members of the Cricket Committee and its sub-committees will be given access to this data for any legitimate purpose to do with their roles as officers of the organisations or members of their committees, but will not be free to pass it on to any other organisation.
What is the legal basis for collecting this data?
HACC collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and as the authority of an internationally recognised and regulated, competitive sport. Personnel data is kept in compliance with our legal obligations.
How can you check what data we have about you?
If you want to see the basic membership data we hold about you, you can email: firstname.lastname@example.org and request it.
Does HACC collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”. HACC does not collect any such data.
How can you ask for data to be removed, limited or corrected?
Please contact email@example.com to make any updates to your data, or if you want it removed. Clearly if it is removed you will no longer receive any communications from HACC
How long we keep your data for, and why?
We normally keep members data after they resign or their membership lapses. This is because we find members sometimes later wish to re-join (occasionally after several decades). However, we will delete any former member’s contact details entirely on request.
What happens if a member dies?
We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.
ECB Codes of Conduct
is a constituent part of a policy and procedure for dealing with allegations and complaints
is used as the definitive guide and benchmark measure of coaching practice in determining any need for sanctions against a coach
is fully integrated into the cricket and coach education process
is assessed as part of the cricket coach accreditation process
is supported by the appropriate training and resources.
Club Members & Guests
Members and Guests of Hornchurch Athletic Cricket Club are required to abide by the provisions of this Code of Conduct and any subsequent updates as may be in force from time to time, and by their presence on club premises or at club events or activities are deemed to have accepted and to abide by the provisions of this Code and any other relevant Codes of Conduct, Rules or Regulations the Club has adopted.
Respect the rights, dignity and worth of every person within the context of Cricket
Treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status. Religious belief, class or social background, sexual preference or political belief
Not condone, or allow to go unchallenged, any form of discrimination if witnessed
Display high standards of behaviour
Promote the positive aspects of Cricket e.g. fair play
Encourage all participants to learn the Laws and rules and play within them, respecting the decisions of match officials
Actively discourage unfair play, rule violations and arguing with match officials
Recognise good performance not just match results
Place the well-being and safety of children above the development of performance
Ensure that activities are appropriate for the age, maturity, experience and ability of the individual
Respect children’s opinions when making decisions about their participation in Cricket
Not smoke, drink or use banned substances whilst actively working with children in the Club.
Not provide children with alcohol when they are under the care of the Club
Follow ECB guidelines set out in the ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any other relevant guidelines issued
Report any concerns in relation to a child, following reporting procedures laid down by the ECB
In addition to the above, all Club Officers and Appointed Volunteers will
H ave been appropriately vetted, if required, before taking on their role
Hold relevant qualifications and be covered by appropriate insurance
Always work in an open environment (i.e. avoid private or unobserved situations and encourage an open environment)
Inform Players and Parents of the requirements of Cricket
Know and understand the ECB’s ‘Safe Hands – Cricket’s Policy for Safeguarding Children’
Develop an appropriate working relationship with young players, based on mutual trust and respect
Ensure that physical contact is appropriate and necessary and is carried out within recommended guidelines with the young player’s full consent and approval
Not engage in any form of sexually related contact with a young player. This is strictly forbidden as is sexual innuendo, flirting or inappropriate gestures and terms. The ECB adopts the Home Office guidelines which recommend the principle - “People in positions of trust and authority do not have sexual relationships with 16-17 year olds in their care”
Attend appropriate training to keep up to date with their role, especially that relating to the Safeguarding of children
Coaches/Managers Code of Conduct
- Encourage juniors to learn the rules and play within them
Discourage unfair play and arguing with officials
Recognise good performance, not just results
Set a good example by recognising fair play and applauding the good performances of all
Never punish or belittle a child for losing or making mistakes
Publicly accept official’s judgements
Ensure enjoyment, participation and development of young cricketers into senior cricket
Use correct and proper language at all times
Ensure training sessions are cricket based
Encourage the Captain to make decisions during the course of the game and make any recommendations or advice during the appropriate time in a match, using the questioning technique and in a mature and dignified manner (e.g. Not shouting across the pitch)
Parents & Legal Guardians
Encourage your child(ren) to learn the laws of cricket and play within them.
Discourage unfair play and arguing with officials.
Help your child(ren) to recognize good performance,not just results.
Publicly accept officials’ judgments whether it be an umpire or your team’s coach.
Set a good example by recognising fair play and applauding the good performances to all.
Set a good example by not cheering or applauding at mistakes made by a member of an opposing team.
Support your child’s involvement and help them to enjoy their sport.
Help promote the club ethos, by making every effort to ensure your child(ren) does not wear other clubs/schools/district kit for HACC matches.
Pay membership and coaching fees promptly.
Help the Team manager by notifying availability as early as possible.
Take an active role in supporting the club.
All members must respect the rights, dignity and worth of all participants regardless of gender, ability, cultural background or religion.
All members must play within the laws of the game and respect officials and their decisions, together with respecting our opponents.
All members must respect the Club’s equipment and facilities.
Members should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.
Junior Members must wear suitable kit for training sessions and in matches are expected to wear both club caps and shirts.
Members must pay any fees for training or events promptly.
Junior Members are not allowed to smoke on club premises or whilst representing the club at competitions.
Junior Members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.
Our club is run entirely by volunteers. Everyone has skills that can help in the smooth running of the club. Just a few ways can be found below.
Plenty of small roles which you can do from the comfort of your home .
A great way to get involved with your child's cricket, and without such Mums and Dads their would be no Junior Cricket.
With two grounds we are always looking for help. Grounds related works are also a great way to enjoy some fresh air.
Along with the great game of cricket, comes the social side of the club.